In addition to the commercial invoice, most international shipments also require a customs declaration, a dispatch note, and possibly a Certificate of Origin (CO).įor more information on completing your commercial invoice, please contact us. Other Important Documents Needed For International Shipping: Put two of these printed invoices in a packing list envelope (for protection and safety) and then, place the last one inside your package (for the buyer to see).
You will need to print out three copies of your completed commercial invoice. The terms of sale (or Incoterms) are internationally recognized rules that facilitate trade. (There are cases where a Certificate of Origin is also needed). This way, custom authorities can quickly decide what taxes, tariffs, and other additional duties apply to every product line.
China commercial invoice template code#
This HS code categorizes contents based on their type, purpose, and nature. (Once you’ve summed up the totals for every item, add them all up). Gross weight (both the weight of the product and its packaging).Net weight (the weight of the product without the added weight of the packaging).Including both the seller and recipient's contact details, detailed addresses, and tax numbers.Įvery invoice is tracked by a unique invoice number (invoice ID), in order to avoid duplicate payments and to keep documents well-organized. Header with Buyer and Seller Information.Whether you decide to use a premade template or to create your own commercial invoice from scratch, make sure to include the following details: While there isn’t a standard format needed to create a commercial invoice, in order to be considered legally binding this document should include several important details.
If accurately completed, this document will assist customs authorities in deciding which taxes and import duties apply to the consignment.īasically.If you fill in this invoice correctly, your package has a better chance of arriving on time and not getting held up at customs which could lead to long delays and additional costs. As they are also used for customs declaration purposes, any misinformation may lead to incorrect payments of duties and taxes as well as legal ramifications which could end up in a fine being levied. It is a legal requirement to complete a commercial invoice accurately for international shipping. Why do I Need to Complete A Commercial Invoice For My International Shipment? These binding documents are issued by the seller (exporter) to the buyer (importer) in an international transaction and serve as contracts and proof of sales between the buyer and seller. What is a Commercial Invoice?Ī commercial invoice is a legal document that contains information about the contents of a package (price, value, and quantity) as well as the trade or sales conditions (Incoterms) agreed on by both the buyer and the seller (such as who pays the customs costs).
China commercial invoice template how to#
In the below article, we will explain what a commercial invoice is, why you need to include this document in your international shipment and how to go about doing so. When it comes to shipping goods to international recipients, there are standard document requirements used for exporting, with one of the most important ones being the commercial invoice.Ĭommercial invoices are a vital part of any international shipment and in order to get your packages to their recipient without any hassles, you will need to understand how to issue these correctly.
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